ANNUAL GENERAL MEETING

Notice is hereby given that the annual general meeting of
Ngāti Hauā Iwi Trust will be held at
Kai a Te Mata Marae, 7 Kereone Road, Morrinsville on
Sunday 15 December 2024 at
10.30am for the following purposes:

1. To receive the report on the operations of the Ngāti Hauā Group for the periods ending 31 March 2023 and 31 March 2024
2. To present the Annual Report and duly audited Consolidated Financial Statements for the periods 31 March 2023 and 31 March 2024;
3. To approve the appointment of the auditor for the next Income Year;
4. To approve the Trustees remuneration;
5. To approve and ratify the Trust’s AGM timetable and documentation (see explanatory note below); and
6. To discuss any other General Business matters.

Copies of information to be laid before the meeting may be collected from the Ngāti Hauā Iwi Trust Office, 51a Anderson St, Morrinsville from 11 December 2024 or viewed online at www.ngatihauaiwitrust.co.nz

Queries to be directed to our office (07) 889 5049

Explanatory Note:

Certain irregularities were approved and ratified by the beneficiaries present at the Trust’s AGM held on 13 April 2024. However due to additional unforeseen delays including in the audit process, the Trustees acknowledge that it has not been practicable to follow the amended AGM process as approved at that meeting, and seek beneficiary ratification by way of the following motion:

That the beneficiaries acknowledge, approve and ratify any variance from the AGM process as approved at the Trust’s Annual General Meeting held on 13 April 2024, including the presentation of the audited financial statements for financial years ending 31 March 2023 and 31 March 2024, arising from factors outside of the Trustee’s control.

EXPRESSIONS OF INTEREST — TRIBAL REPRESENTATION POSITIONS

Ngāti Hauā Iwi Trust (NHIT) is responsible for making appointments to a number of committees, working groups and Boards that ensure Ngāti Hauā participation in decision- making that affects Ngāti Hauā.

In February 2013, NHIT were mandated by the Ngāti Hauā Hui ā Iwi forum to lead environmental issues on behalf of Ngāti Hauā; as a result, a number of appointments to existing committees were brought under the jurisdiction of NHIT. Some committees result directly from provisions of the Ngāti Hauā Claims Settlement Act and others are resultant of partnerships and relationships established post-settlement.

Expressions of Interest are currently being sought from Ngāti Hauā tribal members for representation on the following bodies:

Ruakura Inland Port Tangata Whenua Working Group (TWWG)

The TWWG is comprised of representatives from Ngāti Mahanga, Ngāti Wairere, Ngāti Koroki Kahukura and Ngāti Hauā who all hold mana whenua within the vicinity of the project. The key functions of the group are to provide advice, recommendations and support to the Ruakura development team with implementation of the recommendations in the Cultural Impact Assessment Reports, the Waikato-Tainui Environmental Plan policies and input into environmental and cultural mitigation.

Particular skills and competencies sought:

• Ability to attend meetings as scheduled
• Must represent the interests of Ngāti Hauā in a positive manner and develop/maintain effective working relationships
• Report back to Ngāti Hauā Iwi Trust all applicable information
• An understanding of the work and scope of the committee/group and a commitment to its goals and objectives
• Understand and adhere to the Terms of Reference/Constitution for the group or committee as well as the NHIT External Representation Policy

Applications close at 5.00pm on Friday, 29 October 2021
Please submit a CV and cover letter to admin@ngatihauaiwitrust.co.nz

ANNUAL GENERAL MEETING & ASSET TOUR

Time: 10am
Date: Saturday 9th November 2019
Venue: Rukumoana Marae, 536 Morrinsville-Walton Rd

AGENDA

10am Meet at Rukumoana Marae for welcome and briefing
10.30am Bus departs for asset tour (Mangateparu Agri-tech Hub and Miro Tupu Ake Blueberry Orchard)
12.00pm Return to Rukumoana Marae for lunch
1.00pm AGM commences
1. Apologies
2. 2018 – 2019 Annual Report (including Annual Audited Accounts for the period ending 31 March 2019)
3. Approve the appointment of the Auditor for the 2019-2020 Financial Year
4. Approve Trustees Remuneration
5. 2019 – 2020 Annual Plan
6. General Business

Registration for the asset tour is essential so that we can book buses accordingly. Please register for the asset tour by phoning our office on (07) 889 5049 or via email to admin@ngatihauaiwitrust.co.nz